Use Case "Applying for Study Grant" (SA UC2)
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Use Case "Applying for Study Grant" of the Studying Abroad Pilot (SA UC2) focuses on the procedure of applying for a study grant abroad. This procedure corresponds to the "Applying for a tertiary education study financing, such as study grants and loans from a public body or institution" procedure from Annex II of the SDGR. Slovenia and Spain are involved in this use case.
Pilot scenario
UC2 - Slovenia
Currently, no study grant application services exist in production in Slovenia that are suitable to Spanish users. Therefore, a service was set up at JSI for the project purposes where the students from Universitat Jaume I are able to submit applications for study grants. The applicants’ evidence is retrieved from a trusted data provider in Spain via the DE4A OOP TS. The Spanish students authenticate at the JSI system using their eIDAS eIDs, they explicitly request the use of the DE4A OOTS to retrieve the required evidence from their home countries, and are then redirected to the competent authority responsible for issuing the evidence, where they Preview the evidence before being redirected back to the requesting competent authority in Slovenia.
Implementation
Interaction pattern
This UC uses the User-supported Intermediation Pattern.
Components
Data model
Process
Here, the main steps of the process are briefly summarised:
- A student accesses an eProcedure portal of a Data Consumer (DC) to apply for study grant.
- The student is asked to authenticate at the DC using a legally recognized electronic identity (eIDAS identity).
- After successful authentication the student is presented with a list of calls for grants. The student selects the desired call.
- The student is asked to provide higher education diploma (evidence), which is mandatory for the application.
- The student explicitly requests that the DE4A Once-only Principle Technical System is used to retrieve the diploma from a Data Provider (DP) in his/her home country.
- DC sends through the DE4A Once-only Principle Technical Systema request to the DP that has the student's diploma and directs the student to DP's Evidence portal.
- The student authenticates at the DP.
- The DP matches the student's identity with his/her record, retrieves the students's diploma from a registry, transforms it into a canonical format according to the SA UC2 data model, and shows it to the student.
- The student previews the diploma and gives consent for sending it to the DC.
- The DP transmits the diploma to the DC through the Once-only Principle Technical System and redirects the students back to the DC.
- The DC transforms the diploma from canonical format to local format and pre-fills an application form with the diploma attributes.
- The student enters missing information that cannot be obtained from the DP, e.g. email address, contact phone number, in the form and submits the application.
- DC validates the application and acknowledges receipt.
Legal status
| Use case Applying for study grant | |||
|---|---|---|---|
| Data provider country | Data evaluator country | ||
| Member State name | Status in this use case | Member State name | Status in this use case |
| Spain | Issuing real data for the students with national eID and fake data for the students without national eID. | Slovenia | Receiving real data for the Spanish students with national eID and fake data for the Spanish students without national eID. Received data is used for piloting only. |
| Identified risks / problems / incidents | Implemented solutions or plan (note: use the same line as the risk/problem/incident, so
that the solution/plan matches the risk/problem/incident next to it) | ||
| [Member State(s) name(s)] | Describe: dd/mm/yyyy, [description of the risk/problem/incident | Describe: dd/mm/yyyy, [description of the solution or plan] | |
Additional notes:
[Provide any additional information that's required to describe the status of the use case, if applicable.]