Use Case "Application to Public Higher Education" (SA UC1)

Use Case "Application to Public Higher Education" of the Studying Abroad Pilot (SA UC1) focuses on the procedure of applying for admission to public higher education institutions. This procedure corresponds to the "Submitting an initial application for admission to public tertiary education institution" procedure from Annex II of the SDGR. Portugal, Slovenia and Spain are involved in this use case.

Interaction pattern

This UC uses the User-supported Intermediation Pattern.

Data model

• Data model diagram
• Attribute specification
• XML schema definition

Components

• Common eIDAS components
• Common OOP TS components

Process

Here, the main steps of the process are briefly summarised:

• A student accesses an eProcedure portal of a Data Consumer (DC) to apply for higher education studies.
• The student is asked to authenticate at the DC using a legally recognized electronic identity (eIDAS identity).
• After successful authentication, the student is presented with a list of study programmes. The student selects the desired programme.
• The student is asked to provide higher education diploma (evidence), which is mandatory for the application.
• The student explicitly requests that the DE4A Once-only Principle Technical System is used to retrieve the diploma from a Data Provider (DP) in his/her home country.
• DC sends through the DE4A Once-only Principle Technical Systema request to the DP that has the student's diploma and directs the student to DP's Evidence portal.
• The student authenticates at the DP.
• The DP matches the student's identity with his/her record, retrieves the students's diploma from a registry, transforms it into a canonical format according to the SA UC1 data model, and shows it to the student.
• The student previews the diploma and gives consent for sending it to the DC.
• The DP transmits the diploma to the DC through the Once-only Principle Technical System and redirects the students back to the DC.
• The DC transforms the diploma from canonical format to local format and pre-fills an application form with the diploma attributes.
• The student enters missing information that cannot be obtained from the DP, e.g. email address, contact phone number, address for notice, in the form and submits the application.
• DC validates the application and acknowledges receipt.

Pilot scenarios

UC1 - Portugal

This pilot scenario covers submission of applications to study at the 2nd Bologna level (Master’s degree studies) at University of Lisbon in Portugal by Spanish and Slovenian students. Similar to the other scenarios, the applicants’ diploma information will be retrieved from the trusted data providers in Portugal and Slovenia through the DE4A OOP TS. The Slovenian and Spanish students will authenticate at University of Lisbon with their eIDAS eIDs, they will explicitly request to use the DE4A OOTS to retrieve the required evidence from their home countries, and will then be redirected to the evidence issuing competent authority where they will Preview the evidence before being redirected back to the requesting competent authority in Portugal.

UC1 - Slovenia

All candidates wishing to enrol in the Slovenian higher education system must apply online through the eVŠ system at the Ministry of Education, Science and Sport. This scenario will pilot the submission of applications for studies at the 2nd Bologna level (Master’s degree) in Slovenia by Portuguese and Spanish students. Currently, students have to manually enter the required data in the application form at eVŠ and provide the required evidence themselves. In the pilot, the information on the applicants’ diploma will be retrieved from the trusted data providers in Portugal and Spain through the automated exchange mechanisms enabled by the DE4A OOP TS. The Spanish and Portuguese students will authenticate at the eVŠ system with their eIDAS eIDs, they will explicitly request to use the DE4A OOTS to retrieve the required evidence from their home countries and will then be redirected to the evidence issuing competent authority where they will Preview the evidence before being redirected back to the requesting competent authority in Slovenia.

UC1 - Spain

This pilot scenario involves the submission of applications to study at the 2nd Bologna level (Master’s degree) at Universitat Jaume I (UJI) in Spain by Portuguese and Slovenian students. Similar to the other scenarios, the information about the applicants’ diploma is retrieved from the trusted data providers in Portugal and Slovenia through the DE4A OOP TS. The Slovenian and Portuguese students will authenticate at UJI with their eIDAS eIDs, they will explicitly request to use the DE4A OOTS to retrieve the required evidence from their home countries and will then be redirected to the evidence issuing competent authority where they will Preview the evidence before being redirected back to the requesting competent authority in Spain.

Implementation

• Data Consumers
• Data Providers
• Iterations
• Status